Events Coordinator

Job Purpose Summary

The Events Coordinator reports to the Senior Events Manager in the preparation and delivery of the Concert series and the Tattoo. Leads on Venue specific administrative support, coordinates with venue, production, logistics and technical teams to ensure collaborative and coherent performance delivery of the Tattoo and other events. The Events Coordinator also works closely with the Venue & Safety Manager to ensure event requirements are delivered within the Venue.

Key Duties and Responsibilities

• Capture and incorporate the technical and physical requirements of acts, audiences and partners into a coherent plan to optimise the venue space.
• Engage partners in the development of venue plans and identify the appropriate supporting services necessary to maximise venue success.
• Manage the delivery of venue support services to optimise venue operations.
• Operate the venue in accordance with the Tattoo’s policies and procedures while remaining agile to adapt to changing industry standards.
• Oversee the application of venue licences and governance requirements in accordance with operator and industry standards.
• Deliver services and resources on time and within budget.
• Support the selection and training of a strong seasonal event team able to execute Tattoo plans with confidence and in synch with industry standards.
• Support the multi-agency approach to venue safety contingency and technical planning.
• Support the development and delivery of venue staff wellbeing facilities.

Essential Criteria:

• Strong value-set and innovative spirit.
• Diplomatic skills and natural affinity for cultivating relationships and building consensus among diverse individuals and stakeholder groups.
• Project management experience.
• Excellent interpersonal skills and communication skills.
• Excellent time-management skills including a strong commitment to meeting deadlines.
• Proficient user of MS office software.
• Proven experience within large scale events delivery.
• Relevant degree or equivalent.

Desirable Criteria:

• A commitment to and understanding of The Royal Edinburgh Military Tattoo’s beneficiaries and stakeholders.
• Proven experience in a logistics, procurement, or administrative organisation field.
• Health and Safety practitioner.
• Experience of using project management tool, Asana.

Applicants should send their CV and a cover letter to employment@edintattoo.co.uk by no later than end of day Monday, 2 December.

Interviews will be held on Wednesday, 11 December.